Different clubs and activities will have informational and interactive booths showcasing what they do at Dodd.
Clubs that participated in 2016 include:
Nat. Junior Honor Soc.
Science and Engineering
and many, many more!
There were many Food Trucks!!
And there will be items available for purchase and Raffle Prizes.
All current Dodd Students and their families are invited.
Also all current 6th graders (incoming 7th) and their families are also invited to come!
We need you! Additional info (roles/responsibilities):
Event Coordinator(s): Oversee all committees and report to Mike Woods. Work with D.L.G. as the liaison to National Junior Honor Society. Assist in the overall layout and mapping of the fair. Alternate mapping for an indoor fair, should also be done in case of rain. Report monthly to PTA president to update and report needs.
Booths: January - May. Seek out booths from Dodd Clubs/Organizations using form from D.L.G. Help organize activities at each booth. Work with Raffle committee to invite and secure community booths. Possibilities include craft booths, businesses etc.
Tickets/Apparel: April - May. Procure and manage the sale of booth tickets. Work with PTA on available Dodd Merchandise to be sold at point of sale. Determine if orders should be taken for delivery after the fair.
Water: End of April - May. Solicit parents for water donation. Water should be dropped off at Dodd at least 2 weeks prior to the event. Work with custodians to get water in walk in cooler on Friday after lunch is complete. Also, get coolers that are used for DC up from basement and cleaned. Ice should be purchased the day of and delivered to Dodd the morning of the event. In 2016, we purchased 10 large bags. Setup 2 locations for sale of water. Consult with booth organizer for locations of water sale.
Raffle/donations : January - May. This committee will seek out community donations for raffle items. Also, this committee should work to obtain donation for a moon bounce or other fun activity (dunk tank, radar gun for pitching, etc). Work with Booth committee to invite and secure community booths.
Food Trucks: December - May. Find, negotiate and procure at least 5 food trucks with a variety of food items. Coordinate the submission of paperwork to CheshProCott and assure all of the necessary food safety protocols are being followed. Food contract on file and will need slight adjustments each year. Food trucks will pay a flat fee to participate (see contract). If possible, day of event, meet and greet trucks to make sure they have everything they need and assist health department if needed.
Volunteers: April - May. Seek out and coordinate all of the volunteers for set up, ticket sales, tent set up, booth assistance, water, merchandise, raffle, clean up and other duties as needed. In 2016 we used sign up genius with very good results.
Advertising/ Promotions: March - May. This person will work with all the above committees about signs or pricing sheets. This person will also put up signs in Dodd and around town for event promotion They should utilize Spartans Live, Twitter, Facebook, etc.
It's a great way for 6th graders to explore Dodd and it's great activities and spirit in a fun relaxed environment!